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Please read this first before using the search engine (below) and before submitting data for inclusion on the site.

Our thanks to the various contributors who are responsible for the content of this database.  At present it contains mostly death notices, but we anticipate including all kinds of genealogical records.

Delia Robertson developed the concept for organising the data.  The goal was to be able to include any type of record or document and every name that appears in or on it.

Ron Smit developed and built the database.

If you would like to contribute your own data, please make use of the Excel template here. It is an Excel 95 template which you can download (right click, save as) and use in Excel 95 or any later version of Excel.  When it is complete, save it with a different name and send it to Delia Robertson. 

Use the same template to send any corrections you find in the records on the site – not forgetting to save each submission with a different name.

The template contains examples of extractions from a death notice, a marriage certificate and a baptism record.  Please use those examples to submit your own extractions.  You enter one row of data for every individual named in the record or document.  Each row in the template is divided into the following columns:

LastName: Use this column to enter the last name as it appears in the record or document.  It could be married surname in the case of a woman, birth surname of adopted individual, etc.

GivenName(s):  Use this column to enter the given names as they appear in the record or document.

OtherName:  Use this column to enter another LastName used by the person referred to in this row of data and as it appears in the record or document.  It could be the birth surname of a married woman, or the new surname of an adopted individual, etc.  If there is more than one OtherName, enter the individual twice or more (in other words create more than one row of data for the individual).

Role: This would reflect the role of the person on the original document. The advantage of doing it this way is that you don't have to have dozens of different columns to accommodate all kinds of different roles in different documents.  The following show some roles that might appear in different records.

On a Death Notice it could include:

1. Deceased
2. Father
3. Mother
3. Spouse
4. Son
5. Daughter
6. Person reporting the death/signator

In a Baptism record it could be include:

1. Person baptised
2. Mother
3. Father
4. Minister
5. Godfather
6. Godmother
7. Other witnesses

In a Marriage record it could include:

1. Bride
2. Groom
3. Witness
4. Mother
5. Father

Document (Event):  Use this column to describe the event or type of document recorded, i.e. death notice, baptism, marriage, death certificate, etc.

Year (Event):  Use this column to enter the year of the event – NOT the date of the record or document.  If you think there is a necessity to enter the date in full, please contact Delia Robertson to discuss.

Place (Event):  Use this column to enter the place the event occurred – NOT the place the document or record was signed or is held.

Repository:  Use this column to enter the place where the record is held.  If it is one of the national archive depots, you need only enter the city.  If it is a church or library, etc., you will need to provide additional information; e.g. NLSA (National Library of South Africa), Cape Town

Reference:  Use this column to enter the reference to the record or document.  Please note that in most cases there is no need to provide the full archival reference – you will need only the actual document reference.  For example, in the case of a Cape Town death notice, we need only MOOC 1435, we don’t need KAB MOOC 6/9/668 Ref 1435.  If in doubt, please ask.

Contact: Use this column to enter the full name of the contributor – i.e. Delia Robertson - not Delia.

Email:  Use this column to enter the contributor’s email address.

Using the search engine:  This is fairly straightforward and you will probably wish to start by searching on LastName.  However, because we are using one row of data for each individual mentioned in a record or document, once you have found one individual by searching on one of the name fields, you can copy the reference and then search on the reference to find all the individuals who appear in the record.


            31 October 2021